InterForm

Product: GREGGS

InterForm NG

Product: GREGGS

Why did Greggs plc first consider InterForm400?

 

Greggs plc had a number of AS/400's across the UK. The initial approach was made with the idea of redesigning the existing Shop Order forms and improve and modernize the design & format of i-series reports. The modernization of reports was performed at the same time that Greggs plc were looking to web enable legacy applications to provide end users with better application front ends and reporting standards.

 

Has InterForm provided any additional benefits over and above those required for the original problem?

 

InterForm400 has been used for other applications. These other applications include:

  • Producing multi-copies of dispatch confirmation reports from Greggs main savoury manufacturing site.
  • Automated fax/email of supplier orders from Greggs distribution centre in Kettering
  • The ability for users of newly developed systems to receive reports in either PDF format, which are automatically e-mailed to them, or printed format.

 

What did Greggs plc hope to gain by installing InterForm400?

 

Automation of supplier orders via fax or email. It was hoped that time would be saved by office staff not having to manually process orders which involved copying AS/400 printed information into spreadsheets,
before manually faxing the order sheets to suppliers. With respect to new applications, it was felt that by allowing users to receive e-mailed versions of reports, users would be more selective about printing only when it was needed. It also helps with reducing the use of paper as well as providing the additional flexibil-ity of being able to file reports on the user's local server instead of tying up cupboard space with filed re-ports.

 

What other options had Greggs plc considered?

 

Greggs researched the market to ensure they deployed the correct solution for all their needs. They consid-ered other server based & AS/400 based products, but felt that InterForm400 provided all the required functionality & enabled them to use the existing InterForm400 skills of some of their IT staff which helped reduce the need for additional training and support.

 

Does Greggs plc use any other features of InterForm400 such as the PDF email option or Zebra ZPL Printing?

 

The PDF e-mail options provided by the MRGSPLFPDF & SNDMAIL commands within the InterForm400 application toolset are used heavily, as well as the ability to call external user exit programs
from within InterForm400 itself. The ability to create new fonts, including barcodes, is always useful when reformatting dull and unimaginative reports. The Zebra ZPL printing options is a feature that may well be used in the future.

 

How long did Deployment take?

 

Deployment of InterForm400 was very quick as Greggs plc had all the necessary skills in house

 

How much did InterForm400 save Greggs plc in terms of cost and time? (Against either the original solu-tion or an alternative competitor solution)

 

As far as the Automated Fax/E-mail Supplier Ordering solution, the main savings were the time needed by office staff at the distribution centre in Kettering to process the daily orders to suppliers. Originally this took about 1 ½ hrs per day, this has been reduced to approximate 30 minutes per day, saving 5 hours a week, and at the same time reducing errors within the orders as more time can be spent reviewing each and
making sure it is right before sending it.

 

Is InterForm400 used every day and have you seen any benefits over the original product?
Increased features or production, cost savings etc

 

InterForm400 is used every day in different areas of the business.

 

How did the users react to the change was it seamless?

 

For the Automated Fax/E-mail solution, the biggest change for the users was receiving email copies of all orders that have been transmitted, whether they were faxed or e-mailed. All those involved in generating the orders were extremely positive, as it cut down the amount of time & effort on their part when pro-cessing the orders.

 

How much training was needed for deployment and for the users?

 

Very little training was required as the solution used the original report from the Supplier Ordering applica-tion and by using InterForm/400 additional information could be added to the original report before being reformatted and sent to the relevant supplier. Where users receive reports as PDF emails from some of the more recent applications developed within the business, the focus of any training is on how the user opens and reviews the reports from their Inbox and how to save the files for future reference. None of the users know or need to know about any aspect of InterForm400.

 

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